Submission Guidelines

Symposia/Workshops/Young Investigator Symposia

Opens yearly in April with a deadline in June. Late submissions are not considered.

The ARO Program Committee welcomes the submission of Symposia, Young Investigator Symposia and Workshop proposals for the 2022 MidWinter Meeting. The submission deadline is Tuesday, June 1, 2021 at 5:00 PM Eastern Time. Late submissions will not be considered.

SYMPOSIA SUBMISSION
Symposia are organized as a series of oral presentations on a theme. Preference will be given to proposals that (i) strive for timely syntheses across or within existing disciplines; (ii) explore novel approaches that will expand research in new directions; (iii) include speakers who are first-time ARO speakers, women, and/or speakers from underrepresentedgroups. Speakers from outside the usual ARO circle are encouraged insofar as they contribute a novel perspective. Proposals that bridge clinical and basic research are encouraged. Proposals on topics covered by other recent ARO Symposia or Workshops are discouraged (see recent ARO Program books, https://aro.org/meetings/past-midwinter-meetings/).

YOUNG INVESTIGATOR SYMPOSIA SUBMISSION
Young Investigator Symposia should be organized by a young investigator and the majority of participants should also be young investigators.  A young investigator is someone who is within 10 years since receiving a PhD or MD. Symposia are organized as a series of oral presentations on a theme. Preference will be given to proposals that (i) strive for timely syntheses across or within existing disciplines; (ii) explore novel approaches that will expand research in new directions; (iii) include speakers who are first-time ARO speakers, women, and/or speakers from underrepresentedgroups. Speakers from outside the usual ARO circle are encouraged insofar as they contribute a novel perspective. Proposals that bridge clinical and basic research are encouraged. Proposals on topics covered by other recent ARO Symposia or Workshops are discouraged (see recent ARO Program books https://aro.org/meetings/past-midwinter-meetings/​).

For both symposia types, please note the following information regarding time allocations:

• All Symposia have a maximum duration of 2 hours. Individual presentations may be either 15 or 30 minutes. Combinations of 15/30 minute presentations are welcome.
• A minimum of 4 and up to a maximum of 8 presenters may be named. 
• Symposia must include at least one 30-minute presentation.
• Allocation of presentation times is at the discretion of the organizers. Chairs will be asked to allocate speaking times if the symposium is selected for presentation.

Available Financial Support:

• Non-ARO members may be eligible for assistance with travel expenses.
• A maximum of $3,000.00 USD is provided to the Chair of each Symposium to distribute to non-members only in their session to help offset travel expenses (there is a maximum of $1,500.00 USD per speaker), in addition to waived registration, in the form of reimbursement after the meeting based on receipts submitted.
• Non-member speakers who have had prior membership or registration activity in ARO since 2018 are not eligible (within 3 years of speaking engagement).
• Non-members may receive funding from only one session per meeting.
• If your symposium is accepted, the chair will receive instructions regarding the allocation of travel funds to eligible non-member speakers. 
• If you or your speakers are unsure about eligibility for financial support, contact headquarters@aro.org to verify past participation.

Please Note: As Chair, you are responsible for communicating this policy to any speakers you invite.

All proposals must be submitted through the online submission system. Please click here to access the submission system. Proposals can be edited until the submission deadline of June 1, 2021. Notifications of accepted proposals will be emailed no later than mid-June. Organizers must provide the following critical pieces of information:

Chair must submit:

• The overall submission title
• Select a category that is applicable to your submission
• Overall session description at a maximum of 300 words

Each presenter must submit:

• Individual abstract title
• Abstract at a maximum of 100 words
• Co-Authors

WORKSHOP SUBMISSIONS

Workshops are instructional in nature. They may include hands-on work or may simply be an overview of techniques or approaches.  Workshops are typically 1 hour in length. Proposals on topics covered by other recent ARO Symposia or Workshops are discouraged (see recent ARO Program books).

• Workshops must be on topics of interest to a focused subgroup of ARO members. For example, they can focus on a particular technical innovation or on an important goal undertaken by an ARO committee.

• A minimum of 4 and up a maximum of 8 presenters may be named. 

Chair must submit:

• The overall submission title
• Select a category that is applicable to your submission
• Overall session description at a maximum of 300 words

Each presenter must submit:

• Individual abstract title
• Abstract at a maximum of 100 words

Please note: No financial support or waived registration for nonmember presenters is offered for Workshop submissions.

If you have any additional questions, please contact the Executive Office at headquarters@aro.org.

Long Links:
Society Conference Webpage for Submissions: https://aro.societyconference.com/v2/
Presenter/Attendee Resources, FAQ’s and More: https://aro.societyconference.com/v2/

Poster/Podium Submissions
Opens yearly in August with a deadline in October. Late submissions are not considered.

The Association for Research in Otolaryngology is accepting abstracts for the 45^th Annual MidWinter Meeting to be held in person from February 5-9, 2022. To be considered for presentation, all abstracts must be completed and submitted online no later than end of business (5:00 PM Central Time) on Friday, October 1, 2021.

• Travel Award Application: Within the online submission, you will be asked if you wish to submit an application for a travel award.
• Podium Presentation - 15-minute live, verbal power point presentation on your submitted abstract.
• Poster Presentation – Poster’s will be presented live on site and a digital image will be collected from each presenter for the hybrid portion of the event.
• Poster Blitz – Open to graduate students and postdoc fellows with three years or less of postdoc experience, no individuals in a Faculty Position are eligible.

Fees: *The abstract submission fee is a separate fee from the MidWinter Meeting registration fee.

• ARO Members $30 per submission (whether they are first author or any of the co-authors)
• Non-members $120 per submission.

*No refunds will be given if a non-member joins ARO after submitting an abstract. Payment must be made at the time of submission for a submission to be considered complete.

 Please read carefully before submitting.

• There is no limit on the number of contributed abstract submissions from any one person or lab, fees are charged per submission.
• Abstract submissions are not required to be sponsored by an ARO member.
• There is no additional cost to withdraw an abstract; however, there will be no refund of the fee after the abstract has been successfully submitted.
• When submitting your abstract, you will be asked to identify your abstract’s primary category for review.
• Abstracts will include an overview of the research background, methods, results, and conclusions.
• Background: Make the specific aim of the presentation clear and relate to current literature.
• Methods: Where relevant, describe the sample including size, variables measured and interventions clearly.
• Results: Should be clear to a broad ARO audience including presenting findings and looping in clinical relevance. Summarize qualitative and/or quantitative changes and note the clinical significance of the outcomes.
• Conclusions: Emphasize new and important aspects of the findings and the conclusions drawn from them. Describe how findings are relevant to the science and practice of Otolaryngology, the need for future research or clinical investigation. Include or mention key “take-away” messages that will be presented.
• The online abstract submission will collect only text. (Figures, graphics and tables will be included in the physical poster).
• The word limit is 450 words maximum per abstract. This word count does not include the title or coauthor list.
• In the title text box, enter the abstract title exactly as you wish it to appear in the ARO Program and Abstract books. All information will be displayed and published exactly as it has been submitted. Double-check all spelling and capitalization. No copyediting will be performed, and no embarrassing typos will be corrected. Titles must be in Title Case, which is Initial Caps on All Significant Words. Do NOT type the title in all uppercase. *Example of Title Case: Molecular Basis of Obvious Hearing Loss in the Walking Dead
• The abstract submitter is responsible for ensuring that all information in the abstract is exactly as the authors wish it to appear.
• Following successful submission of an abstract, you can edit any of the fields until the September 1st due date. Edits are not possible after the deadline.

ABSTRACT REVIEW CRITERIA

Abstracts will be reviewed and selected for presentation based on significance, relevance, innovation, appropriate analytic approach, findings, implications for research and practice, and clarity of writing.  Preference will be given to proposals that (i) strive for timely syntheses across or within existing disciplines; (ii) explore novel approaches that will expand research in new directions; (iii) include speakers who are first-time ARO speakers, women, and/or speakers from underrepresented minorities. Speakers from outside the usual ARO circle are encouraged insofar as they contribute a novel perspective. Proposals that bridge clinical and basic research are encouraged.

Questions regarding the submission process or the 2022 MidWinter Meeting, please contact the ARO headquarters by email at headquarters@aro.org.

The Association for Research in Otolaryngology is EXTENDING the deadline for POSTER abstracts for the 45^th Annual MidWinter Meeting to be held in person from February 5-9, 2022. To be considered for presentation, all abstracts must be completed and submitted online no later than end of business (5:00 PM Central Time) on Friday, October 29, 2021.

• Poster Presentation – Poster’s will be presented live on site and a digital image will be collected from each presenter for the hybrid portion of the event.
• Poster Blitz – Open to graduate students and postdoc fellows with three years or less of postdoc experience, no individuals in a Faculty Position are eligible.

Fees: *The abstract submission fee is a separate fee from the MidWinter Meeting registration fee.

• ARO Members $30 per submission (whether they are first author or any of the co-authors)
• Non-members $120 per submission.

*No refunds will be given if a non-member joins ARO after submitting an abstract. Payment must be made at the time of submission for a submission to be considered complete.

 Please read carefully before submitting.

• There is no limit on the number of contributed abstract submissions from any one person or lab, fees are charged per submission.
• Abstract submissions are not required to be sponsored by an ARO member.
• There is no additional cost to withdraw an abstract; however, there will be no refund of the fee after the abstract has been successfully submitted.
• When submitting your abstract, you will be asked to identify your abstract’s primary category for review.
• Abstracts will include an overview of the research background, methods, results, and conclusions.
• Background: Make the specific aim of the presentation clear and relate to current literature.
• Methods: Where relevant, describe the sample including size, variables measured and interventions clearly.
• Results: Should be clear to a broad ARO audience including presenting findings and looping in clinical relevance. Summarize qualitative and/or quantitative changes and note the clinical significance of the outcomes.
• Conclusions: Emphasize new and important aspects of the findings and the conclusions drawn from them. Describe how findings are relevant to the science and practice of Otolaryngology, the need for future research or clinical investigation. Include or mention key “take-away” messages that will be presented.
• The online abstract submission will collect only text. (Figures, graphics and tables will be included in the physical poster).
• The word limit is 450 words maximum per abstract. This word count does not include the title or coauthor list.
• In the title text box, enter the abstract title exactly as you wish it to appear in the ARO Program and Abstract books. All information will be displayed and published exactly as it has been submitted. Double-check all spelling and capitalization. No copyediting will be performed, and no embarrassing typos will be corrected. Titles must be in Title Case, which is Initial Caps on All Significant Words. Do NOT type the title in all uppercase. *Example of Title Case: Molecular Basis of Obvious Hearing Loss in the Walking Dead
• The abstract submitter is responsible for ensuring that all information in the abstract is exactly as the authors wish it to appear.
• Following successful submission of an abstract, you can edit any of the fields until the October 29th due date. Edits are not possible after the deadline.

ABSTRACT REVIEW CRITERIA

Abstracts will be reviewed and selected for presentation based on significance, relevance, innovation, appropriate analytic approach, findings, implications for research and practice, and clarity of writing.  Preference will be given to proposals that (i) strive for timely syntheses across or within existing disciplines; (ii) explore novel approaches that will expand research in new directions; (iii) include speakers who are first-time ARO speakers, women, and/or speakers from underrepresented minorities. Speakers from outside the usual ARO circle are encouraged insofar as they contribute a novel perspective. Proposals that bridge clinical and basic research are encouraged.

Questions regarding the submission process or the 2022 MidWinter Meeting, please contact the ARO headquarters by email at headquarters@aro.org.

Travel Award Submission
Opens yearly in August with a deadline in October. Late submissions are not considered.

Applications for ARO Audiologist Travel Awards:
The travel award value will be $500. Eligible applications will be reviewed and scored by the Travel Awards Committee. The highest scoring applicant from the graduate student category will be awarded a Don Henderson Travel Award of $1000.

The purpose of the travel award program is to support trainees in attending the Midwinter Meeting and becoming active member in the ARO community. The funds for travel awards come from generous donations from various companies and institutions.

The ARO is committed to inclusiveness, as such individuals with a disability (e.g. loss of hearing, vision, or mobility, as well as individuals with a psychiatric or learning disability) and individuals from groups historically under-represented in the biomedical sciences (e.g. African American, Hispanic, Native American, Alaskan native, or Pacific Islander) are highly encouraged to apply.

Eligibility criteria:

• Applicants must be current ARO members at the time of application, and at the time of the MidWinter Meeting.
• Applicants must be full-time audiology graduate students or audiology postdoctoral research fellows carrying out research pertinent to the interests of ARO.
• Applicants must submit a first-author abstract for review along with their application materials.
• Applicants must attend the MidWinter meeting in person to receive travel award funds.

Application procedure:

• Applicants must complete the electronic application form.
• Applicants must upload a personal statement (1 page limit) describing why they wish to attend and what they hope to achieve at the MidWinter meeting. Information on financial hardship can be included. 
• Applicants must upload a Curriculum Vitae.
• Letters of recommendation are NOT required, however if more than one applicant comes from a group/program, the supervisor/director/chairman may be asked to prioritize applicants.

Applications for ARO Graduate Student Travel Awards:
The travel award value will be $500. Eligible applications will be reviewed and scored by the Travel Awards Committee. The highest scoring applicant from the graduate student category will be awarded a Don Henderson Travel Award of $1000.

The purpose of the travel award program is to support trainees in attending the Midwinter Meeting and becoming active member in the ARO community. The funds for travel awards come from generous donations from various companies and institutions.

The ARO is committed to inclusiveness, as such individuals with a disability (e.g. loss of hearing, vision, or mobility, as well as individuals with a psychiatric or learning disability) and individuals from groups historically under-represented in the biomedical sciences (e.g. African American, Hispanic, Native American, Alaskan native, or Pacific Islander) are highly encouraged to apply.

Eligibility criteria:

• Applicants must be current ARO members at the time of application, and at the time of the MidWinter Meeting.
• Applicants must be full-time graduate students carrying out research pertinent to the interests of the ARO (Note: Postdoctoral Fellows, Medical students / Residents and Audiologists should NOT apply under this category).
• Applicants must submit a first-author abstract for review along with their application materials.
• Applicants must attend the MidWinter meeting in person to receive travel award funds.

Application procedure:

• Applicants must complete the electronic application form.
• Applicants must upload a personal statement (1 page limit) describing why they wish to attend and what they hope to achieve at the MidWinter meeting. Information on financial hardship can be included. 
• Applicants must upload a Curriculum Vitae.
• Letters of recommendation are NOT required, however if more than one applicant comes from a group/program, the supervisor/director/chairman may be asked to prioritize applicants.

Applications for ARO Post-Doctoral Travel Awards:
The travel award value will be $500. Eligible applications will be reviewed and scored by the Travel Awards Committee. The highest scoring applicant from the post-doctoral fellows category will be awarded a Don Henderson Travel Award of $1000.

The purpose of the travel award program is to support trainees in attending the Midwinter Meeting and becoming active member in the ARO community. The funds for travel awards come from generous donations from various companies and institutions.

The ARO is committed to inclusiveness, as such individuals with a disability (e.g. loss of hearing, vision, or mobility, as well as individuals with a psychiatric or learning disability) and individuals from groups historically under-represented in the biomedical sciences (e.g. African American, Hispanic, Native American, Alaskan native, or Pacific Islander) are highly encouraged to apply.

Eligibility criteria:

• Applicants must be current ARO members at the time of application, and at the time of the MidWinter Meeting.
• Applicants must be post-doctoral fellows carrying out research pertinent to the interests of the ARO, and not have a research-track, or tenure-track faculty appointment.
• Applicants must submit a first-author abstract for review along with their application materials.
• Applicants must attend the MidWinter meeting in person to receive travel award funds.

Application procedure:

• Applicants must complete the electronic application form.
• Applicants must upload a personal statement (1 page limit), describing why they wish to attend and what they hope to achieve at the MidWinter meeting. Information on financial hardship can be included. 
• Applicants must upload a Curriculum Vitae.
• Letters of recommendation are NOT required, however if more than one applicant comes from a group/program, the supervisor/director/chairman may be asked to prioritize applicants.

Applications for ARO Resident / Medical Student Travel Awards:
The travel award value will be $500. Eligible applications will be reviewed and scored by the Travel Awards Committee. The highest scoring applicant from the resident / medical student category will be awarded a Don Henderson Travel Award of $1000.

The purpose of the travel award program is to support trainees in attending the Midwinter Meeting and becoming active member in the ARO community. The funds for travel awards come from generous donations from various companies and institutions. Additional funding is being provided by the Fondation Pour l'Audition to support the attendance of French trainees.

The ARO is committed to inclusiveness, as such individuals with a disability (e.g. loss of hearing, vision, or mobility, as well as individuals with a psychiatric or learning disability) and individuals from groups historically under-represented in the biomedical sciences (e.g. African American, Hispanic, Native American, Alaskan native, or Pacific Islander) are highly encouraged to apply.

Eligibility criteria:

• Applicants must be current ARO members at the time of application, and at the time of the MidWinter Meeting.
• Applicants must be a Resident in Otolaryngology or a medical student (Note: Post-doctoral clinical or research fellows are not eligible for this award).
• Applicants must be able to demonstrate career goals directed toward academic research.
• Applicants must submit a first-author abstract for review along with their application materials.
• Applicants must attend the MidWinter meeting in person to receive travel award funds.

Application procedure:

• Applicants must complete the electronic application form.
• Applicants must upload a personal statement (1 page limit) describing why they wish to attend and what they hope to achieve at the MidWinter meeting. Information on financial hardship can be included. 
• Applicants must upload a Curriculum Vitae.
• Letters of recommendation are NOT required, however if more than one applicant comes from a group/program, the supervisor/director/chairman may be asked to prioritize applicants.