ARO 2026
MidWinter Meeting
Prospectus
ARO 2026
MidWinter Meeting
Prospectus
San Juan, Puerto Rico |Febraury 7-11, 2026
We invite you to become a sponsor and join Association for Research in Otolaryngology (ARO) in San Juan, Puerto Rico to support a gathering of leading otolaryngology experts, researchers, clinicians, students, and other professionals from around the globe. By sponsoring ARO 2026, you'll gain visibility, showcase your commitment to the field, and connect with a highly engaged audience. Take advantage of this unique opportunity to establish your presence and impact. Don’t miss out, join us in making a difference!
DON'T HAVE AN ARO MEMBER OR NON-MEMBER ACCOUNT?
- Navigate to the ARO conference website (hyperlink: https://aro.societyconference.com/v2/).
- Click the "NEW USER? CREATE AN ACCOUNT" button in the navy blue section on the right of the page.
- Fill out the form and submit.
The email you use to set up this free non-member account should match the Billing Email Address you enter on this form. A MEMBER OR NON-MEMBER ACCOUNT IS REQUIRED TO SUBMIT THIS FORM.
ARO SMALL MEETING REQUEST FORM
Please complete the ARO Small Meeting Request Form: CLICK HERE
After submission, the ARO Executive Office will contact you to initiate a Letter of Agreement and discuss payment options (if applicable).
Rooms are available on a first come first serve basis.
Non-profits:
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- Free up to 3 hours
- $250 for a meeting that is over 3 hours
For profits:
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- $250 for a meeting that is under 3 hours
- $500 for a meeting that is over 3 hours
Satellite Symposia
ARO is proud to offer Satellite Symposia to qualifying groups. Satellite Symposia are sponsored sessions held on the Friday before the meeting begins on Saturday. Acceptance of a Satellite Symposia is not guaranteed and contingent on several factors such as available space, that the content of the proposed session is approved by the ARO Program Committee, and that the overall partnership is approved by the ARO Council. Satellite Symposia organizers are responsible for a fee as outlined below. This fee is paid to ARO and covers a basic audio/visual set up as is customary for an ARO session. The organizers will be responsible for any food & beverage needs and resulting fees which must be secured via the conference venue providers.
TIER 1 - MISSION DRIVEN ORGANIZATIONS: $12K+
- $12,000 FOR THE FIRST HOUR + $1,000 PER ADDITIONAL HOUR UP TO 4 HOURS MAXIMUM
Acceptance dependent on approval from the ARO Council and the ARO Program Committee.
TIER 2 - COMMERCIAL ORGANIZATIONS: $18K+
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$18,000 FOR THE FIRST HOUR + $3,000 PER ADDITIONAL HOUR UP TO 4 HOURS MAXIMUM
Acceptance dependent on approval from the ARO Council and the ARO Program Committee.
Premium Value Packages
ACCESSIBILITY SPONSOR: $5K
ARO is proud to provide cutting edge audio/visual, both human and AI captioning, and listening technology for our vast membership, many of whom experience hearing loss. You can be a standout in our sponsorship and provide one of the meaningful aspects of the MidWinter Meeting.
4 Available
- A slide with your logo, seen by all attendees throughout the conference
- Verbal recognition at the Business & Town Hall Meeting
- Logo in the program book and mobile app
- Logo on signage and sponsor slides
- Special recognition in all marketing materials leading up to the conference
- One time email sent to ARO Membership provided by you and approved & sent by ARO
- Available add-on: +$1000 to include the Industry Exhibitor Booth package. The Executive Office will confirm availability as booth space is limited.
TRAVEL AWARD LUNCHEON SPONSOR: $5K
ARO and the Henderson Fund provide over 100 Travel Awards annually to deserving trainees. Help honor their achievement and that of their mentors with this sponsorship. Exclusive sponsorship includes the same package as the Accessibility Sponsor above. Partial sponsorship includes the following:
- Verbal recognition at the luncheon
- Logo in the program book and mobile app
- Logo on signage and sponsor slides
- Special recognition in all marketing materials leading up to the conference
WIFI SPONSOR: $10K
WiFi is now a basic need for conferences, and it is one of the most expensive things to provide. Be the one who makes access possible and get:
- A slide with your logo, seen by all attendees throughout the conference
- Verbal recognition at the Business & Town Hall Meeting
- Logo in the program book
- Logo on signage and sponsor slides
- Logo in the mobile app
- Special recognition in all conference marketing materials leading up to the conference
- One time email sent to ARO Membership provided by you and approved & sent by ARO
- Industry Exhibitor Booth package included
CLOSING EVENT SPONSOR: $5K
The most exciting and most well attended social function at the meeting could be sponsored by you! This sponsorship provides support for the event DJ, Audio/Visual needs, and light snack and beverage.
- A slide with your logo, seen by all attendees throughout the conference
- Verbal recognition at the closing event
- Logo on in the program book
- Logo on signage and sponsor slides
- Special recognition in all marketing materials leading up to the conference
- One time email sent to ARO Membership provided by you and approved & sent by ARO.
- Available add-on: +$1000 to include the Industry Exhibitor Booth package. The Executive Office will confirm availability as booth space is limited.
PROGRAM POCKET GUIDE SPONSOR: $5K
One of ARO Memberships most requested items is back this year - for attendees to purchase. Be the reason we can provide them to attendees for free instead and they will never forget you!
- A slide with your logo, seen by all attendees throughout the conference
- Verbal recognition at the closing event
- Exclusive 1 page ad in the program book
- Logo in the program book and mobile app
- Logo on signage and sponsor slides
- Special recognition in all marketing materials leading up to the conference
- One time email sent to ARO Membership provided by you and approved & sent by ARO
- Available add-on: +$1000 to include the Industry Exhibitor Booth package. The Executive Office will confirm availability as booth space is limited.
AWARDS RECEPTION SPONSOR: $5K
Exclusive or share the limelight with $2500 Partial Sponsorship
This prestigious event honors the ARO Award of Merit, Pioneer Award in Basic Science, ARO Award for Clinical Innovation, Geraldine Dietz Fox Young Investigator Award recipients as well as the Poster Blitz winners.
- Verbal recognition at the Awards Ceremony
- Logo on signage out during the reception
- Logo in the program book and mobile app
- Logo on signage and sponsor slides
- Special recognition in all marketing materials leading up to the conference
Program Book, Digital Promotions
Advertisements
PROGRAM BOOK
Provide an ad for both the printed and digital Program Book, a key reference item for all attendees that they will view countless times throughout the MidWinter Meeting.
- Full Page: $800*
- Full Page printed/digital Program Book Ad (8.5 x 11 inches, PNG or PDF)
- Half Page: $550*
- ½ Page printed/digital Program Book Ad (8.5 x 5.5 inches, PNG or PDF)
- Quarter Page: $300*
- 1/4 Page printed/digital Program Book Ad (4.25 x 5.5 inches, PNG or PDF)
*25% discount for non-profit organizations
SIGNAGE SPONSOR
$2000
Ensure that your business is on every sign and in every corner of the MidWinter Meeting space. Attendees rely on signage to navigate their way from session to session.
- Logo on signage and sponsor slides
- Logo in the program book and mobile app
DAILY MIDWINTER MEETING EMAIL SPONSOR
$2000/ Day or $8500 for all 5 Days
Make sure business is the first thing attendees see each morning as they plan their day and then throughout the day as they reference our daily emails to navigate the MidWinter Meeting.
- Logo prominently displayed on each daily email
- Logo in the program book and mobile app
- Logo on signage and sponsor slides
- One time email sent to ARO Membership provided by you and approved & sent by ARO.
Tabletop Displays, Exhibits
Exhibit Packages
WE ARE BRINGING BACK THE ARO MWM PASSPORT AT THE 2026 MWM!
Attendees that visit all required stops to get their stamps, including exhibitors, will automatically receive a free item and be entered to win one larger prize. Also new this year is the ability to secure preferred booth selection if your sponsorship documents and payment are completed no later than October 31, 2025. After this date, your booth will be assigned to you.
INDUSTRY EXHIBIT BOOTH
$2000
- 8'X10' space, with pipe and drape back and side walls
- One (1) 6' Skirted table and two (2) chairs
- Two (2) Complimentary Exhibitor registrations
- Sponsor listing on ARO Conference Website, Mobile App and Walk-in Slides
NONPROFIT EXHIBIT BOOTH
$1000
- 8'X10' space
- One (1) 6' table and two (2) chairs
- Two (2) Complimentary Exhibitor registrations
- Sponsor listing on ARO Conference Website, Mobile App and Walk-in Slides
EXHIBITOR DISPLAY TABLE
$550
This option is for an un-staffed exhibit table to hold company materials, booklets, contact information, etc. This option does not include conference registration. Conference staff will set up your materials per your instructions and maintain it throughout exhibit hours. Unused materials will not be returned.